Charles Village Community Benefits District Management Authority

2434 St. Paul Street

Baltimore, Maryland 21218

BOARD MEETING

MINUTES

AUGUST 11, 2009

Present:

Robert Books Kirsch Jones

Bowen Nelson Derek Demaree

Allan Garske Gary Letteron

Ron Griffin Jeff Millard

Delora Sanchez Robin Truiett-Theodorson

Jason Pyeron

Guests:

Rebecca Lafleur

Also Present:

David Hill, Executive Director

Call to Order:

The meeting was called to order with a quorum present at 7:00 p.m.

Agenda:

The agenda was approved by unanimous consent.

Minutes:

Minutes from July 14, 2009 were approved by unanimous consent.

Executive Director’s Report:

Mr. Hill highlighted several parts of the Executive Director’s Report that had been included in the Board Packet.

Mr. Hill noted that the monthly Bag Count for July was 3,140 and the Bulk Trash count was 259 both the highest they have ever been.

Mr. Hill noted that the CVCBD took part in the City’s Youth Works Summer Employment program from June 22 to July 31. Nine youth workers learned employment skills in public relations, community cleaning, bulk trash and recycling removal, planting, community beautification and landscaping.  The City paid the workers an hourly wage and provided lunch daily.

Mr. Hill noted that the CVCBD had organized and supported the National Night out against Crime program. Over 300 residents turned out at four locations.  Northern District commander, Ross Buzzuro, JHU Security executive, Ed Skrodski and City Council member Belinda Conaway attended.

Finally, Mr. Hill noted that he had submitted to the Executive Committee a proposed amendment to the Personnel Policies Handbook regarding Accrued Vacation.

Committee Reports:

Finance Committee

Mr. Millard reviewed the balance sheet and profit loss statement. The reserve funds will need to be used in August until the checks are received from the city. Mr. Millard suggested that the reserved fund be increased to $75000.

Executive Committee

Mr. Hill proposed a change in the Annual Leave policy which will limit the number of vacation days an employee may carry over from year to year. He received opinions from legal counsel, Maryland Nonprofits and Greater Homewood.

After some discussion, the Board unanimously supported the change in the Annual Leave policy provided CVCBD’s legal counsel approves it.

Governance Committee

The committee met on July 23, 2009 and listened to comments from John McCauley regarding changes to the bylaws. The committee will meet at the end of July to determine if the bylaws are ready to be submitted to the city or if the bylaws will need additional review by the lawyer and/or the rules expert.

Program Committee

Mr. Books updated the Board about the CVCBD website update status and why the update is taking longer than expected. He explained that it’s taking longer because the coding of the website antiquated and it takes time to update. Once the coding is updated the website will be more user-friendly and easier to maintain.

Next, Mr. Books made a motion to remove Walter Glaze from the Program Committee because he rarely attends the meeting which makes it difficult for the committee to conduct business since there isn’t a quorum. The motion was approved by unanimous consent.

Public Comment: There were not any members of the public present.

Announcements There were no announcements.

Adjournment: A motion to adjourn was approved by unanimous consent at 7:35 p.m.