Charles Village Community Benefits District Minutes

VILLAGE

Charles Village Community Benefits District Management Authority

Board Meeting

January 13, 2009

2434 St. Paul Street, Baltimore, Maryland 21218

Present:

Pat Cronin Gary Letteron

Rob Books Dawna Cobb

Derek Demaree Nancy Smith

Susanne Riveles Jeff Millard

Jay Orr Mary Pat Clarke

Delora Sanchez Walt Glaze

Kirsch Jones Jason Pyeron

Also Present: David Hill

Oath of Office:

Mr. Mackie of the Clerk’s Office issued the oath of office to members of the board. Members who missed the meeting may be sworn by going to room 610 in the Clarence Mitchell Courthouse.

Call to Order:

The meeting was called to order at 7:20 pm with a quorum present.

Agenda:

The agenda was approved by a unanimous vote.

Minutes:

December minutes were not available for review and approval. Dawna Cobb noted a correction to November minutes. David Briggs is noted as an invited guest when he was a member of the public.

Conflict of Interest:

Conflict of interest forms are due at the next meeting, February 10, 2009.

Election of Officers:

Jeff Millard, chair of the governance committee, moved to elect the following officers: Ron Griffin as President, Robin Truiett-Theodorson as Vice President, Dawna Cobb as Secretary, Jeff Millard as Treasurer and Derek Demaree, at large member. Because Ms. Truiett-Theodorson was out of the country and had not yet accepted the nomination to serve as Vice President, the motion was amended to elect all Officers except the Vice President. This amendment to the motion was seconded and approved with one vote in opposition (Jeff Millard).

The slate for election was presented: Ron Griffin, President, Jeff Millard, Treasurer, Dawna Cobb, Secretary and Derek Demaree, at large member. There was no objection to unanimous consent and the motion was adopted.

Selection of Committee members:

Ron Griffin described the mission of each committee and circulated a sign-up sheet so board members could indicate those committees on which they wished to serve. Committee membership will be discussed by the Governance Committee at its next meeting.

Executive Director’s report-

Mr. Hill reported on the following items:

Surtax receipts- the CVCBDMA expects to receive $525,000 in surcharge revenue; $385,941 has been received to date.

Joey Fair, supervisor of the sanitation and safety teams, resigned effective January 9, 2009 to join Baltimore City School’s Police Force. David Booth has been appointed the temporary supervisor of sanitation and safety and a search for a permanent replacement has been initiated.

The Weekend Sweeping program was described.

Spring Town Hall meeting-The spring meeting will be March 24 from 6:30 p.m. to 9:00 p.m. at Lovely Lane Methodist Church. The requisite notices will be made as provided in the by-laws.

Finance Committee

Jeff Millard reviewed the profit and loss budget report for November and the mid-year budget report. He stated that leaving two vacant safety positions will generate a $43k gain against the budget. In that event, the CVCBDMA would be $50 to $55K ahead of budget by the end of this fiscal year if these positions remain vacant and there is no additional fuel expense. These savings also will give the CVCBDMA a month’s worth of expenses, which should enable it to avoid using the line of credit next summer as well as cover expenses should the CVCBDMA not be reauthorized in 2010. Mr. Millard made a motion to keep vacant the two safety positions until the end of the year in order to accrue the aforementioned savings. The motion was amended to approve keeping the positions vacant for the next month so that new board members can have the time to better understand the CVCBDMA’s financial condition. The amended motion was approved.

Mr. Millard also moved to spend $1100 to have the by-laws finalized by Ms. Colette Trohan. That motion was seconded and approved following a discussion.

Executive Committee

There was no report.

Governance Committee

There was no report.

Safety, Sanitation and Revitalization Committee

Rob Books reported that a person believed to be stealing mail off of porches has been arrested. He referred to Mr. Hill for the remainder of the report.

Mr. Hill reported that this committee met with the Finance Committee the previous week to discuss the two vacant safety positions. Mr. Hill recommended that the two safety positions be left vacant and that the safety patrol program be phased out by June 30, 2009. It is his opinion that the CVCBDMA does not have the resources to provide an effective “boots on the street” safety program. He reviewed a proposed organizational chart that shows replacing the safety team with a “security education program” with a coordinator providing this service. He believes that the CVCBDMA should focus its resources on those services that it can well provide: sanitation and safety education programs. Mr. Hill stated that he would be attending constituent community organization meetings to discuss this proposal.